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- An adult coordinator must serve as the main contact to the Exploratorium on behalf of the school and/or prom committee.
- The adult coordinator for the group must meet with the Facilities & Rentals Program Associate on-site prior to the event to complete a walk through.
- Schools must provide a minimum of fifteen chaperones, both to guard doors and to monitor the parking areas after the event ends.
- The maximum capacity is 600 guests; group size cannot exceed this number unless requested in advance. Please note that our maximum capacity for a sit-down dinner with dance floor is 400.
- ALL decor must be preapproved by the Facilities & Rentals Program Associate. It is the responsibility of the adult coordinator to see that all decor brought into the museum is removed immediately after the event ends.
- The event must end by 1:00 a.m., and load-out by all vendors must be completed by 3:00 a.m.
- The main museum entrance serves as the only entrance and exit throughout the evening.
- The museum provides two security guards to monitor the main entrance and the museum floor. Any additional security guards required to monitor other doors will be an additional charge.
- Use of the north parking lot is prohibited to all but handicapped-access vehicles. For all other vehicles, plenty of free nearby parking is available.
- Two weeks before the event, the final guest count is due to the Facilities & Rentals Program Associate.
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