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- An adult coordinator must serve as the main contact to the Exploratorium on behalf of the school and/or prom committee.
- The adult coordinator for the group must meet with the Facilities & Rentals Program Associate on-site prior to the event to complete a walk through.
- Schools must provide a minimum of fifteen chaperones, both to guard doors and to monitor the parking areas after the event ends.
- The maximum capacity is 600 guests; group size cannot exceed this number unless requested in advance. Please note that our maximum capacity for a sit-down dinner with dance floor is 400.
- ALL decor must be preapproved by the Facilities & Rentals Program Associate. It is the responsibility of the adult coordinator to see that all decor brought into the museum is removed immediately after the event ends.
- The event must end by 1:00 a.m., and load-out by all vendors must be completed by 3:00 a.m.
- The main museum entrance serves as the only entrance and exit throughout the evening.
- The museum provides two security guards to monitor the main entrance and the museum floor. Any additional security guards required to monitor other doors will be an additional charge.
- Use of the north parking lot is prohibited. All guests must use the Lair Lot or park along the west side of the building and depart promptly at the conclusion of the event.
- Two weeks before the event, the final guest count is due to the Facilities & Rentals Program Associate.
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